Virtual Executive & Admin Assistant

Verified

$10/hr

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Outline

Looking for Freelance work (8 hours/day) at $10/hour

Bachelor's Degree

English proficiency Fluent

Professional Summary

Executive Assistant with 4+ years supporting business owners. Skilled in calendar management, inbox management, and client communication.

Skills & Experience

Skills

Calendar Management 2-5 Years

Administrative Support 2-5 Years

Inbox Management 2-5 Years

Client Communication 2-5 Years

Data Entry & Reporting 2-5 Years

Process improvement 2-5 Years

CRM management 2-5 Years

Project Coordination 2-5 Years

Scheduling & Appointment Setting 2-5 Years

Research & Data Gathering 2-5 Years

Experience highlights

Executive Assistant & Notary Network Specialist

NotaryPro · February/2025 – Present

• Provided simultaneous executive support to 3 senior leaders — managing calendars, inboxes, travel, and ad-hoc priorities
without oversight
• Maintained operational integrity of a 285+ notary network across Canada, overseeing recruitment, onboarding, and compliance
• Built reporting infrastructure to track network health, onboarding pipeline velocity, and operational KPIs
• Acted as first point of contact for customers and notaries, ensuring seamless coordination and issue resolution

Virtual Executive Assistant

Car Wash Management · November/2024 – Present

• Orchestrated CEO's calendar, inbox, and daily operations, ensuring zero scheduling conflicts and executive focus on high-value
work
• Designed and delivered weekly performance, financial, and operational reports that directly informed business decisions
• Managed end-to-end work order processing, invoice generation, and technician scheduling across multiple service locations
• Served as primary client liaison, resolving escalations and maintaining high satisfaction ratings across the custo

Virtual Administrative Assistant

Wise Coatings of Austin · November/2023 – Present

• Managed CEO’s full operational calendar, inbox triage, and daily priorities — freeing executive time for revenue-generating
activity
• Handled complete customer lifecycle: inquiry intake, scheduling, technician dispatch, job follow-up, and satisfaction check-ins
• Executed cold outreach campaigns and estimate follow-ups, directly contributing to sales pipeline conversion
• Produced invoices, operational reports, and financial tracking documents for business performance visibility

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