Virtual Assistant | Executive Assistant | Administrative Support Specialist

Verified

$12/hr

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Outline

Looking for Freelance work (10 hours/day) at $12/hour

Bachelor's Degree

English proficiency Fluent

Professional Summary

Virtual Assistant and Executive Support Specialist with 10+ years of international corporate experience across Singapore and the Middle East.

Skills & Experience

Skills

Office and Administration > Admin Data Processing? > Records Retrieval 5-10 Years

Office and Administration > Calendar Management > Scheduling 10+ Years

Office and Administration > Microsoft 365 10+ Years

Office and Administration > Microsoft 365 > SharePoint 10+ Years

Customer Support > Email Support and Chat Support > Data Entry 5-10 Years

Executive Assistant 5-10 Years

Experience highlights

Senior Records & Document Management Specialist

Gamuda Berhad Singapore Branch · July/2022 – /

• Manage and organize 8,000+ corporate records using EDMS platforms with strict accuracy and confidentiality
• Support executive and project teams with document tracking, reporting, and administrative coordination
• Improved document retrieval efficiency by 30% through system reorganization and workflow optimization
• Prepare compliance documentation and support audit requirements for external reviews
• Maintain organized digital filing systems and version control for critical business documents

Records & Document Management Specialist / QAQC Administrator

McConnell Dowell Southeast Asia Pte Ltd · November/2018 – Present

• Provided administrative and executive support to senior management and project teams
• Managed calendars, documentation, reports, and confidential correspondence
• Prepared reports, tracked records, and maintained accurate project documentation
• Coordinated communication between departments to support daily operations and project timelines
• Ensured secure handling of sensitive company information and records.

Executive Assistant to General Manager

Khuyool Group of Companies · November/2017 – Present

• Managed executive scheduling, meeting coordination, and business correspondence
• Handled confidential reports, documentation, and administrative tasks for senior leadership
• Assisted in preparing presentations, reports, and internal communications
• Coordinated daily operational and administrative requirements for the General Manager
• Maintained organized filing systems and ensured timely follow-up on tasks and deadlines

Administrator / Public Relations Officer

McConnell Dowell Southeast Asia Pte Ltd · February/2014 – Present

• Provided administrative support and stakeholder coordination for business operations
• Managed schedules, documentation, and internal communications during high-volume projects
• Assisted with reporting, records organization, and office coordination tasks
• Supported smooth day-to-day operations through effective multitasking and communication

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