Operations & Executive Administrative Coordinator

Verified

$8/hr

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Outline

Looking for Full-Time work (8 hours/day) at $8/hour

Bachelor's Degree

English proficiency Fluent

Professional Summary

Operations and administrative professional specializing in multi-timezone schedule management, back-office workflows, and live event logistics. Experienced in maintaining high accuracy across accounts payable/receivable invoicing, expense reconciliation, and database management within CRMs.

Core competencies include:
• Schedule & Calendar Coordination: Proactive conflict resolution, itinerary planning, and priority inbox triage.
• Back-Office & Financial Administration: 3-way invoice matching, billing audit support, and vendor agreement tracking.
• Event Logistics: Run-of-show timeline management, vendor coordination, and post-event reporting.
• Systems & Tools: CRM data hygiene, modern project management platforms, Google Workspace, and Microsoft 365.

Driven by clear communication and structured processes to eliminate operational friction and keep leadership focused on high-priority goals.

Skills & Experience

Skills

2-5 Years

Team Leadership 2-5 Years

Account Executive > Microsoft 365 2-5 Years

Calendar Management 2-5 Years

Asana 1-2 Years

Project Coordination 2-5 Years

Executive Support 2-5 Years

Workflow Optimization 2-5 Years

Office & Administration > Data Entry > Microsoft > Document > Customer Service > Georgias > Shopify > Slack 2-5 Years

Project Management > Asana > Monday > Trello 1-2 Years

ClickUp 1-2 Years

Google Workspace 2-5 Years

Human Resources > HR Management > Administrative Works > Operations Management 2-5 Years

Experience highlights

Banquet Supervisor

Sodexo · January/2025 – /

Directed end-to-end operational workflows and resource management for up to 10 high-profile corporate functions weekly. Served as interim operational lead during absences, overseeing team task allocation and contingency execution.

Operations & Business Support Lead

Business Management · January/2024 – Present

Coordinated cross-functional task workflows and optimized client delivery routes. Monitored project milestones, identified delivery risks proactively, and maintained centralized SOP documentation.

F&B Supervisor / MICE Specialist

Swissotel Clark · July/2023 – Present

Led daily operations and supervised teams of up to 20 staff across multiple outlets and large-scale MICE events. Collaborated cross-functionally with sales and banquet management to execute executive-level client events.

F&B Guest Relation Executive

Swissotel Clark · August/2022 – Present

Served as primary point of contact for 50+ VIP guests and executives per shift, managing special requests and sensitive client inquiries. Coordinated cross-departmental communications to maintain seamless service quality.

F&B Attendant

Swissotel Clark · December/2021 – Present

Delivered high-touch service to 100+ patrons per shift, ensuring order accuracy and managing VIP dietary requirements under high-volume conditions.

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