C-Suite Support | Project Secretary| Project Document Controller|

Verified

$10/hr

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Outline

Looking for Full-Time work (8 hours/day) at $10/hour

Bachelor's Degree

English proficiency Fluent

Professional Summary

With 20+ years' experience supporting large-scale construction, engineering, infrastructure, corporate, and government projects across the UAE, Qatar, and the Philippines. Skilled in document control, project administration, executive support, procurement coordination, and office management, ensuring smooth execution from mobilization through handover and closeout. Extensive background managing technical submittals, RFIs, shop drawings, transmittals, revision control, and correspondence in full compliance with ISO standards and client requirements.

Proficient in ACONEX, Oracle, PAR-Docs, MS Office Suite, ACCPAC, Tally, and EDMS platforms. Known for building organized document control systems, maintaining data accuracy, and meeting tight deadlines across multidisciplinary teams.

Skills & Experience

Skills

Accounting > Accounts Payable 5-10 Years

Accounting > Financial Accounting > Financial Reporting 5-10 Years

10+ Years

Facility Operations 1-2 Years

Procurement 2-5 Years

Vendor Management 2-5 Years

Payroll Processing 5-10 Years

Calendar and Schedule Management 10+ Years

Travel Arrangements 10+ Years

Document Control 10+ Years

Recruitment Coordination 5-10 Years

Project Administration 10+ Years

Experience highlights

Project Secretary | Document Controller

Parsons International Limited Inc. · October/2025 – /

Focal point for administrative coordination between Client, contractors, and project management team. Manage executive schedules, correspondence, and meeting logistics. Coordinate document submissions and maintain filing systems.

Executive Administrator | Recruitment Coordinator | Buyer

DIS Tech Philippines, LLC · September/2023 – Present

Managed executive calendars, travel, and confidential records. Coordinated end-to-end recruitment including sourcing and onboarding. Sourced suppliers, negotiated vendor terms, and issued purchase orders.

Facility Manager

Provincial Local Government Unit (Sarangani) · October/2022 – Present

Directed daily operations of multidisciplinary facility team. Compiled and presented detailed monthly reports to senior government officials. Built strategic partnerships with government offices and suppliers.

Project Secretary cum Document Controller

Parsons International Limited Inc. · August/2017 – Present

Provided secretarial and document control support to project team. Coordinated team schedules, contact databases, and vacation calendars. Managed meeting room bookings and maintained filing systems.

Program Administrative and Support Specialist

Parsons International Limited Inc. · December/2014 – Present

Provided high-level administrative support to Senior Project Manager and construction managers. Acted as Office Manager during leave periods. Compiled data into reports and coordinated commercial approvals.

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