Administrative Professional

Verified

$6/hr

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Outline

Looking for Freelance work (7 hours/day) at $6/hour

Postgraduate Degree

English proficiency Fluent

Professional Summary

Results-driven Administrative Professional with 11 years of experience supporting C-suite and senior management teams in large-scale infrastructure

Skills & Experience

Skills

Organization & Time Management 10+ Years

Office Administration and Executive Support 5-10 Years

Record Keeping 5-10 Years

Calendar Management & Meeting Coordination 10+ Years

Travel & Logistics Coordination 5-10 Years

Strong Verbal & Written Communication 5-10 Years

Microsoft Office Suite: Word, Excel, Powerpoint, Outlook 10+ Years

Document Control System: Aconex 2-5 Years

Minute Taking 2-5 Years

Experience highlights

Project Coordinator / Technical Assistant

EGIS RAIL · April/2017 – Present

• Delivered administrative & project coordination support to 7 sr managers and 20+ engineers, handling all aspects of meeting coordination, communications, and task follow-ups.
• Managed high-volume documentation across departments, overseeing records, meeting minutes, & project correspondence.
• Regularly prepared & submitted weekly reports using Excel for drawing submissions.
• Coordinated daily schedules, organized internal/external meetings, & ensured logistical support across stakeholders

Maternity Leave

Maternity Leave · June/2016 – Present

Technical Assistant

EGIS RAIL · February/2013 – Present

• Supported executives with full-spectrum administrative functions including calendar scheduling, travel logistics, meeting support, & communication handling.
• Accurately documented & edited meeting minutes & engineering correspondences.
• Provided direct assistance in document control systems (Aconex) & formatting construction documentation in MS Word &Excel.
• Provided high-level administrative support during the Tender/Bid phase, ensuring timely & accurate distribution of design documents

Secretary

TAISEI CORPORATION · April/2009 – Present

• Managed day-to-day office operations and supported bid processes with administrative, documentation.
• Coordinated monthly financial reports and tracked expenses, streamlining reporting accuracy.
• Maintained accurate expense records for the New Doha International Airport Project using Cosmos accounting software, ensuring timely and precise financial reporting.

HR and Administrative Officer

DEME GROUP - DREDGING INTERNATIONAL · March/2007 – Present

• Handled full-spectrum office administration including HR coordination, visa processing, and invoice verification.
• Managed project travel, staff mobilization logistics, and ensured timely documentation and invoice reviews for services.
Key Accomplishments
o Coordinated housekeeping services for 6 guesthouses accommodating project managers, engineers, and specialists, ensuring cleanliness and maintenance standards were met at all times.

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