Executive Assistant | Operations & Customer Support | Bookkeeping & Automation

Verified

$10/hr

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Outline

Looking for Full-Time work (8 hours/day) at $10/hour

Bachelor's Degree

English proficiency Native

Professional Summary

James here! Executive Assistant with 9+ years supporting founders, CEOs, and investment teams in the US, Australia, and the UK. I own the inbox, calendar, and daily operations so leaders can focus on what matters most.

What I handle:

Email and calendar management, including fast-changing schedules
Meeting coordination, notes, and follow-ups
Travel coordination
CRM management (HubSpot, Pipedrive, Zoho)
Documents, bookkeeping, and reporting
Project and task tracking

I work AI-first, using Claude, ChatGPT, and Grok to draft emails, summarize meetings, and speed up research, plus Zapier and Make to automate repetitive tasks. That means faster turnaround and fewer errors.

I’ve worked across finance, film, logistics, medical SaaS, and digital marketing, so I adapt to new industries and systems quickly. If you need someone to take work off your plate and own it, I’m ready to step in.

Skills & Experience

Skills

Compliance 2-5 Years

Asana 2-5 Years

Bookkeeping & Accounting 2-5 Years

Customer Support > Chat Support > Email > Admin Assistant > Virtual Assistant > Executive Assistant 10+ Years

Executive & Administrative Assistance 5-10 Years

● Project Management 5-10 Years

Chat Support > Social Media Management 2-5 Years

Advertising > Google Ads 2-5 Years

JIRA 1-2 Years

Customer service > Sales Representative > Customer Support 5-10 Years

Hubspot 2-5 Years

SEO >WordPress 2-5 Years

Advertising > Meta Ads 2-5 Years

Accounting > Accounts Payable>Bookkeeping>Quickbooks>Xero 2-5 Years

API Automation 2-5 Years

Experience highlights

Executive Assistant - Operations & Investor Support

Oraclum Capital · January/2024 – Present

Managed investor onboarding and KYC/AML documentation for 900+ investors. Built HubSpot workflows automating 60% of follow-ups. Coordinated pitch decks, fund updates, and social media across Substack, LinkedIn, YouTube, X.

C-Level Executive Assistant, Customer Support & Bookkeeping

Savage Film Services & Lighthouse Rentals · September/2021 – Present

Managed Xero bookkeeping, AR/AP, payroll, and monthly reporting. Coordinated CEO schedule and email. Led WordPress website project using Asana. Handled customer service and booking management.

Executive Assistant, Project Manager & Ads Specialist

HawkReach Media · May/2021 – Present

Managed $10,000+ monthly ad spend across 15+ Meta and Google Ads campaigns. Onboarded clients and handled setup, targeting, budgeting. Built Zapier workflows reducing manual work by 70%.

Project Manager & Executive Assistant

AppwoRx · June/2020 – Present

Managed IT projects for medical aesthetics platform using Jira. Performed system testing and bug documentation. Coordinated website tasks and provided C-level administrative support.

Executive Assistant & Dispatch Coordinator

MetroMoving LLC · December/2016 – Present

Booked 20-40 daily jobs in ServiceTitan. Managed technician schedules, dispatched assignments, and coordinated operations. Handled documentation and follow-ups to maintain smooth workflow.

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