Orbyt Event Rentals | Remote Work | Flexible Hours
We're looking for a creative, proactive, and organised Virtual Assistant to join our growing team at Orbyt Event Rentals.
This role is a combination of graphic design, photo template editing, customer service, product sourcing, and general business support. We need someone who can work independently, manage daily responsibilities, communicate professionally with customers, and take initiative without constantly waiting for instructions.
KEY RESPONSIBILITIES
1. Creative Design & Photo Template Editing
- Design and edit photobooth templates for weddings, birthdays, corporate events, and other occasions.
- Create graphics, promotional materials, social media posts, and marketing collaterals.
- Edit and customise existing designs according to client requirements.
- Ensure all designs are properly formatted, high-quality, and ready for printing.
- Maintain consistency with Orbyt's branding and design standards.
2. Customer Service & Sales
- Respond to customer enquiries through WhatsApp and Instagram.
- Proactively check and respond to incoming messages throughout the day.
- Handle enquiries, provide package information, and assist customers with bookings.
- Follow up with potential customers and pending enquiries.
- Assist with quotations, booking details, and customer requirements.
- Maintain a friendly, professional, and helpful communication style.
- Convert enquiries into confirmed bookings.
3. Product Research & Sourcing
- Research and source products, materials, props, and event supplies.
- Look for suppliers, compare prices, and identify cost-effective options.
- Assist with purchasing recommendations and product sourcing.
- Keep track of supplier information, product links, and quotations.
4. Administrative & Business Support
- Update booking records, customer information, and daily trackers.
- Maintain organised folders and design files.
- Assist with daily business checklists and task management.
- Monitor pending enquiries and follow-ups.
- Provide daily updates on completed tasks and outstanding items.
- Assist with other operational tasks when needed.
WORK ARRANGEMENT
- Location: Fully remote (Work from anywhere).
- Monthly Salary: PHP 20,000-25,000 based on experience.
- Additional Incentive: Commission for every successfully confirmed sale.
- Working Hours: Flexible – No fixed working hours or strict time-in/time-out.
- Work Setup: Output-based.
We believe in flexibility and accountability. You are free to manage your own schedule as long as your assigned daily tasks, checklist, and responsibilities are completed within the required deadlines.
However, this is not a passive role. We expect someone who is proactive and attentive, especially when it comes to customer enquiries. You should regularly check WhatsApp and Instagram, respond to customers promptly throughout the day, and make sure no enquiries or potential bookings are left unattended.
WHO WE'RE LOOKING FOR
- Has experience in graphic design and photo editing.
- Proficient in Canva and preferably Adobe Photoshop or similar design software.
- Has experience using Zendesk or other customer service/CRM platforms.
- Familiar with business tools such as Google Workspace, Google Sheets, Trello, Notion, or similar project management software.
- Comfortable using WhatsApp Business, Instagram, and social media management tools.
- Has good written English and professional communication skills.
- Comfortable handling customer enquiries, sales, and follow-ups.
- Organised, responsible, and detail-oriented.
- Can work independently with minimal supervision.
- Proactive and resourceful – someone who sees what needs to be done and takes action.
- Willing to learn new software, systems, and workflows.
- Able to manage multiple tasks and meet deadlines.
WHAT WE VALUE MOST
We are looking for someone who takes ownership of their work.
We don't want someone who simply waits for tasks to be assigned. We want someone who can check what needs attention, follow up with customers, suggest improvements, find better suppliers, and help keep the business running smoothly.
If you're creative, dependable, organised, and someone who gets things done, we'd love to hear from you!
📩 Apply now and become part of the Orbyt Event Rentals team.