Great with numbers and organization? Join our team as an A/P Clerk! Apply now!

About the Role:
The A/P Clerk supports the Accounts Payable Department by accurately processing financial information, reviewing invoices, completing data entry, and communicating with vendors. Reporting to the A/P Department Head, this role requires strong attention to detail, accuracy, and organization. Prior accounts payable or accounting experience is a plus, and the successful candidate should be comfortable handling vendor communications and resolving invoice-related questions.

Key Responsibilities:
Perform accurate and timely accounts payable data entry.Review invoices for accuracy, completeness, and appropriate documentation.Identify discrepancies or missing information and follow up as needed.Communicate with vendors by phone regarding invoices, payments, account information, and outstanding questions.Maintain accurate financial and vendor records.Research and resolve invoice-related issues in coordination with the AP team.Follow established accounts payable procedures and maintain confidentiality of financial information.Use accounting and office software to process, review, and maintain AP documentation.Communicate professionally and courteously with vendors and internal team members.Spend approximately 50–75% of the shift on the phone, primarily communicating with vendors and addressing invoice-related matters.

Qualifications & Skills
Important Skills:
Strong attention to detailAccurate and efficient data entryInvoice review and verificationBasic accounts payable and accounting knowledgeStrong organizational and time-management skillsProfessional verbal and written communicationVendor communication and follow-upProblem-solving and discrepancy resolutionProficiency with Microsoft Word and ExcelAbility to work with PDF documentsAbility to learn and navigate accounting softwarePrior accounts payable or accounting experience is a plus

Ideal Personality & Mindset:
- Highly detail-oriented and accurate
- Dependable and accountable
- Organized and methodical
- Professional and courteous
- Proactive in identifying and resolving discrepancies
- Patient and confident when communicating with vendors
- Consistent and thorough in completing tasks
- Comfortable working independently while collaborating with the AP team
- Service-minded and responsive
- Committed to maintaining high-quality financial records

Tools & Technologies:
- Vantaca accounting software
- Microsoft Word
- Microsoft Excel
- PDF software/documents

Skills requirements:
- Excellent English verbal and written communication
- Strategic thinkerWriting and documentation skills
- Must be able to prioritize work
- Courteous and friendly
- Organized and has great attention to detail and quality assurance
- Ability to build trust
- Ability to work independently and manage multiple priorities
- Phone communication skills
- Other skills as required

Software requirement:
- Licensed OS

Hardware requirements:
- 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
- Private and quiet dedicated home office area
- Modern computer and operating system
- Back-ups in case of power or Telco interruptions
- Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment:
- Monday–Friday
- 9:00 AM–5:00 PM EST
- Remote Accounts Payable environment with frequent vendor communication and detail-focused financial processing

Compensation:
- Starting at $5/hour depending on experience.
- All raises and bonuses are at the discretion of the client.