Commercial Estimator Procurement Assistant

NOW HIRING – COMMERCIAL ESTIMATING & BID PROCUREMENT ASSISTANT

Home Tech Restoration / ProTech Contractors LLC

Position: Commercial Estimating & Bid Procurement Assistant
Location: Remote / Virtual Assistant
Employment: Full-Time
Industry: Commercial Roofing, General Construction, Restoration & Government Contracting

Job Description

Home Tech Restoration and ProTech Contractors are seeking a highly organized, detail-oriented Commercial Estimating & Bid Procurement Assistant to identify commercial construction bidding opportunities, review RFQs and RFPs, organize bid documents, and assist with preparing accurate construction estimates.

The ideal candidate will have experience in commercial construction estimating, reading blueprints, researching government and private construction projects, and managing bid documentation.

Primary Responsibilities

1. Bid Opportunity Research & Procurement

• Search government, commercial, municipal, and private construction bidding websites daily.
• Identify new RFQs, RFPs, ITBs, subcontractor invitations, and upcoming construction projects.
• Monitor contactinfohSign in to view contact info., BuildingConnected, PlanHub, ConstructConnect, BidNet, state procurement portals, and general contractor bidding websites.
• Focus on commercial roofing, TPO, EPDM, PVC, metal roofing, wall panels, siding, waterproofing, demolition, restoration, and general construction.
• Identify general contractors seeking subcontractor bids.
• Track bid deadlines, pre-bid meetings, site visits, addenda, and submission requirements.
• Maintain an updated master bid opportunity tracker.

2. Dropbox Document Management

• Download all applicable project plans, specifications, RFQs, RFPs, bid forms, addenda, and submittal requirements.
• Create organized project folders in the company's Dropbox.
• Separate architectural drawings, roofing plans, specifications, contracts, estimating documents, vendor quotes, and submittal packages.
• Ensure all documents are named properly and updated when new addenda become available.
• Maintain a searchable history of bidding opportunities and previously estimated projects.

3. Commercial Construction Estimating

• Review construction drawings, specifications, and scope of work.
• Perform material quantity takeoffs and measurements.
• Estimate roofing systems, insulation, cover boards, flashing, coping, sheet metal, wall panels, and related work.
• Prepare labor, material, equipment, subcontractor, and overhead cost breakdowns.
• Request supplier and subcontractor pricing.
• Utilize estimating software such as Bluebeam, PlanSwift, STACK, Excel, or equivalent programs.
• Prepare preliminary estimates and bid worksheets for management review.
• Identify missing scope, drawing discrepancies, exclusions, and potential change-order opportunities.

4. Bid Preparation & Submittals

• Prepare complete bid packages and proposal drafts.
• Organize manufacturer product data, technical submittals, certificates, and compliance documents.
• Track insurance, bonding, licensing, prevailing wage, and certification requirements.
• Coordinate with suppliers and subcontractors for pricing and required documents.
• Prepare RFIs and maintain addenda logs.
• Ensure all submission documents are complete before the deadline.
• Submit bids only after management review and authorization.

5. Daily Reporting & Follow-Up

• Provide daily reports showing newly identified projects.
• Prioritize opportunities by project value, location, trade, and bid deadline.
• Report estimates in progress, pending supplier quotations, and upcoming submissions.
• Follow up with general contractors on submitted bids and award status.
• Keep management informed of high-priority opportunities.

Required Qualifications

• Experience in commercial construction estimating or bid coordination.
• Ability to read architectural drawings, roofing plans, and construction specifications.
• Understanding of commercial roofing materials and installation systems.
• Experience with online construction bidding and procurement platforms.
• Strong Excel, PDF, and Dropbox skills.
• Familiarity with Bluebeam, PlanSwift, STACK, or similar takeoff software.
• Excellent written English, organization, and time management.
• Ability to work independently and meet strict deadlines.

Preferred Qualifications

• Experience with U.S. federal, state, and municipal contracting.
• Knowledge of CSI divisions and construction specifications.
• Experience with roofing manufacturer systems, including Carlisle, Johns Manville, Versico, GAF, and Firestone/Elevate.
• Experience preparing subcontractor proposals and commercial bid submissions.

Daily Performance Expectations

• Search multiple procurement and general contractor bidding platforms.
• Log every qualified opportunity in the master bid tracker.
• Download and organize all relevant bid packages into Dropbox.
• Complete assigned quantity takeoffs and preliminary estimates.
• Follow up on vendor quotations and active bidding opportunities.
• Provide a daily summary of progress, deadlines, and priorities.

What We're Looking For

We are not looking for someone who simply performs administrative data entry. We need a proactive assistant who can actively find construction projects, understand the bid requirements, organize the documents, perform takeoffs, and help our estimating department produce competitive commercial construction bids.

To Apply: Please provide your construction estimating experience, software proficiency, sample takeoffs or estimates with confidential information removed, and a list of construction bidding websites you have previously used.

Company: Home Tech Restoration / ProTech Contractors LLC
Website: contactinfohiddencontactinfSign in to view contact info.