Administrative Assistant – Bookkeeping & Operations Support

Administrative Assistant – Bookkeeping & Operations Support

Work Setup: Remote
Employment Type: Full-Time
Preferred Candidates: Remote VAs from the Philippines with background in Construction and Home Improvement

Role Overview
We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative, bookkeeping, and operational support. This role will assist with day-to-day business operations, financial administration, client coordination, scheduling, and documentation.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining accurate records and professional communication.

Key Responsibilities
Manage email correspondence and calendar scheduling
Draft and send client communications and welcome letters
Coordinate with clients, vendors, and internal teams
Assist with bookkeeping, invoicing, and payroll-related tasks
Review and reconcile expenses and maintain accurate financial records
Prepare estimates, proposals, and other business documents
Follow up with clients, vendors, and external parties on outstanding items
Create and maintain SOPs and administrative documentation
Maintain organized records and support day-to-day business operations
Provide general administrative support as needed

Qualifications
2+ years of experience as an Administrative Assistant or similar role
Experience with bookkeeping, invoicing, and payroll
Strong Excel skills and experience with QuickBooks
Experience with email and calendar management
Strong client coordination and communication skills
Excellent organizational and time-management skills
Highly detail-oriented with strong follow-through
Strong written and verbal English communication skills
Able to multitask and work independently
Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus

What We’re Looking For:
Proactive and dependable
Organized and detail-oriented
Comfortable handling multiple priorities
Strong problem-solving and follow-up skills
Professional and confident when communicating with clients and vendors
Able to work independently with minimal supervision

Technical Set-up
OS: Windows 11 Home/Pro
Processor: i5 or Ryzen 5 or higher
RAM: 16GB
Accessories: Dual Screen, noise-cancelling headset and a camera